• About Winsløw

  • Regarding Winsløw

    INTERNATIONAL COOPERATION

    Winsløw Law Firm is a member of Marcalliance, an alliance of independent law firms,...

     
  • Regarding Winsløw

    LEGAL COUNSEL SINCE 2005

    Our method is simple. It is based on professional insight and providing proper...

     
  • Terms and conditions

    THE BASIS FOR ANY CASE

    Our terms and conditions make it safe both for you and for us to handle your case.

     
  • Quality control

    QUALITY CONTROL

    At Winsløw we have developed a line of procedures standardizing and assuring the...

     
  • Quality control

    SOMETHING ON PERSONAL DATA

    When you sign up for an event with Winsløw, we keep your personal data like name,...

     
  • Regarding Winsløw

    INTERNATIONAL COOPERATION

    Winsløw Law Firm is a member of Marcalliance, an alliance of independent law firms, which all share the same core values and have the same high standards of service and quality.

    As one of the alliance partners in Marcalliance Winsløw Law Firm has access to several international law firms. When we request assistance from colleagues abroad, we can guarantee the focus on the quality and promptness of the work.

    Should you experience problems in a country where Marcalliance does not have partners, we can ask the members of Marcalliance for assistance and find the best law firm for your requirements.

  • Regarding Winsløw

    LEGAL COUNSEL SINCE 2005

    Our method is simple. It is based on professional insight and providing proper counselling.

    In 2005 Iben Winsløw and Finn Träff met while teaching students on the acquisition and sale of real estate at Copenhagen University. Together they decided to combine their expertise in a new law firm focusing on all aspects of the real estate market. Their goal was to create a specialist office based on modern management principles and on this basis Winsløw Law Firm was founded.

    During the past years Iben and Finn are joined by new partners – Dines, Claudia, Trine, Andreas and Anne and the offices have been occupied with skilled employees as important players in the team. The starting point – how to run a law firm – is still the same. 

  • Terms and conditions

    BUSINESS

    Terms and conditions Business - January 2018

    These terms and conditions apply to any legal assistance and services a client has requested from Winsløw Law Firm when the client is not a consumer, unless otherwise agreed in writing.

    A consumer is defined as a person who seeks assistance, mainly for use outside his profession.

    In addition to these terms and conditions the Code of Conduct for the Danish Bar and Law Society apply.

    Assignment confirmation

    When we receive a request for assistance, we prepare a written description of the scope of work to the client with information about the guidelines of the calculation of the fee and, if possible, an estimate of the fee.

    In cases that are not extensive, continuous client relationship, cases where the client has clearly described the assignment and in case of urgent assignments, we can waive the assignment confirmation.

    The client may at any time ask to receive an assignment confirmation, and the client can demand to receive a revised assignment confirmation if the scope of the assignment is significantly changed.

    We may require the client to accept the assignment confirmation in writing before starting work.

    We may at our discretion require that the client makes an advance payment as a deposit based on the nature of the case or the client's residence or financial situation.

    When we have undertaken an assignment we commit to provide assistance to the client until the assignment is completed. However, the client can at any time choose to change attorney, and we can also choose to withdraw from a case where this can happen in a timely manner in order for the client to find other legal assistance and without causing the client damage in this respect.

    When the assignment has been completed we are not under any obligation on our own initiative to contact the client with information regarding changes in legislation, administrative practice or case law etc., which could change the client’s position compared to what was provided at the completion of the assignment.  This applies even if the relationship as a client in other matters is maintained.

    Conflicts of interest

    We have established internal guidelines in accordance with the Code of Conduct for the Danish Law Society cf. above to avoid situations where there is conflict of interest. If a conflict of interest may arise, we refer the client or clients to another attorney.

    Identity information and anti-money laundering

    The Danish law on anti-money laundering is applicable for attorneys. In connection, hereto we collect identity information on our clients and keep this information in our anti-money laundering records. After a period of 5 years, we delete this information.

    Personal data

    We collect personal data as part of performing our job. Thus we keep information such as name, address, phone numbers, email addresses etc. on clients, counter parties and other individuals who we need to contact in our cases. Basically we do not collect sensitive personal data but only regular personal data. However, we do collect and protect Social Security Numbers in connection with anti-money laundering, filing to public registers and to ensure the identity of Individuals. We keep this information in our case management system and we delete this information when it is no longer relevant, i.e. when any claim regarding the cases in which the information is included undoubtedly are statute-barred.

    Basically we do not keep sensitive personal data in accordance with The EU General Data Protection Regulation but to the extent this would be the case, this information will be deleted separately as soon as we no longer have a specific reason to keep this information. For this specific use, we keep a separate register of sensitive personal data and where they are registered in our systems. If we get in possession of sensitive personal data not relevant to our job, we will delete this information without informing the sender or the individual whom the information concerns.

    Everybody has the right to have their personal data in our possession handed over with the exceptions applicable in accordance with The EU General Data Protection Regulation. However, at the same time we are obliged to uphold client confidentiality, which implies that no one will have information handed over if we risk confirming or denying us providing legal advice in specific areas. However, every single request is handled individually and we reserve the right to sort material. With regard to our clients, we reserve our right to hand over information on personal data to a third party in situations we deem necessary.

    Individuals like suppliers, experts or others whom we by coincidence has some contact with, including individuals whose contact information is stated on documents we have received but not relevant to our case handling and thus are not kept in a separate register, we deem have no right to have personal data handed over in accordance with The EU General Data Protection Regulation. 

    Amounts deposited into the client bank account

    The Danish law on guarantees for deposits in connection with a bank’s bankruptcy means that the same rules apply for the amount of money, the client has deposited into the client bank account as well as for the money, the client himself deposits into the bank.

    If a bank comes into restructuring proceedings or goes bankrupt, the client can lose the money be-yond 100,000 EURO, which the client has at the bank. This means that the client potentially - if the bank becomes distressed - could lose an amount beyond 100,000 EURO. If the client has funds both in his own accounts and in the client bank account at the same bank, the client can only be covered a total of 100,000 EURO by the guarantee scheme. We are not liable for the clients’ loss if such a situation should occur, even if the client’s funds are deposited on our client account.


    We have Nykredit Bank as our principal bank connection, and trusted funds in the client’s case will - unless otherwise agreed - be deposited into the client bank account at Nykredit Bank.

    Fee

    We are not entitled to charge higher fees for our work, than what can be considered reasonable, pursuant to the Danish Code of Civil Procedure article 126, section 2. Any dispute regarding the size of the fee may be referred to the Danish Disciplinary Board for Attorneys, cf. www.advokatsamfundet.dk.

    We generally calculate the fee on the basis of the time spent but also other matters such as the degree of specialist knowledge that was needed to solve the assignment, the involved attorneys' experience, the values involved and the outcome affect the size of the fee.

    Assignments invoiced on the basis of the time spent:

    Attorneys and associates register the time spent on the case. The registration is filed electronically in units of 10 minutes.

    Administrative employees register automated time of certain routine functions, document creation and letters as well as manual registration of long phone conversations, larger copy jobs and the like.

    Law students register jobs regarding documentation and other jobs.

    A supplement for evening and weekend meetings is applicable after agreement.

    The client can at any time be informed of the time spent on a case.

    In connection with the invoicing of a case, the responsible attorney / associate makes a critical review of the debited time to correct any errors and assess the fee’s general fairness.

    To the extent we receive advance payment or deposit of costs, such payments will be treated as client funds to be deposited in a client’s bank account. Accrued interest will be paid in accordance with the rules of the Danish Law Society.

    Payment

    For larger or long-term assignments the fee will be invoiced in arrears at the end of each month, unless otherwise agreed.

    For smaller or short-term assignments the fee will be invoiced at the completion of the assignment. Payment terms are 14 days net. If applicable, VAT will be added. In case of late payment, interest in accordance with the Danish Interest Act shall be paid.

    Expenses

    The client is charged separately for all expenses and disbursements incurred in connection with the assistance. This may, for example be service charges, reasonable travel, catering and shipping costs.

    For larger copy jobs a fee is calculated separately.

    Client’s Insurance

    We ask the client to indicate whether the client has taken out insurance that will cover legal fees and expenses.

    If the client is covered by an insurance, the above mentioned principles for the calculation of our fee still apply without any changes and with effect prior to any conflicting terms in the insurance coverage. If the insurance coverage states that other principles for the calculation of fee apply and such principles will reduce our fee, the client is under an obligation to renounce the insurance coverage.

    Privacy

    In accordance with the Code of Conduct for the Danish Bar and Law Society all information we receive in connection with an assignment is treated as confidential, unless the circumstances indicate that the information is not confidential.

    Insider Trading

    All employees are covered by existing legislation prohibiting the disclosure of inside information about listed companies and restrictions on trading in listed securities.

    The client’s use of our advice

    Our advice is only to the client and may not be used for any other purpose without our express prior consent. Unless otherwise agreed, we are only responsible to the client for the advice.

    The client is granted the necessary rights to use the specific written material that we have prepared for the client’s case, while we retain intellectual property rights, including copyrights, to this of us produced material in general.

    Storage of files

    Original documents are normally handed over to the client at the latest after the completion of the assignment. We store our files for at least five years from the date of the last invoice.

    Governing law and jurisdiction

    Any dispute between a client and us must be resolved in accordance with Danish law by the competent Danish court.

    Appointment

    All attorneys in Winsløw Law Firm are appointed by the Danish Ministry of Justice and are members of the Danish Bar and Law Society.

    Liability and insurance

    We are responsible to the client in accordance with Danish law. We have liability insurance for all legal business with a reputable company (Codan Forsikring A/S) and have via the same company placed the required guarantees under the rules established by the Danish Bar and Law Society. Our responsibility in relation to legal assistance is limited to the sum of the amount paid by our insurance company and our own excess. Our responsibility does not include consequential economic loss, including consequential loss, loss of data, loss of profits, goodwill, image, etc. or other indirect losses.

    Our responsibility in connection with each assignment is limited to 10 x the fee for the relevant assignment, however maximum DKK 25 million.

    The client’s claim can only be raised towards Winsløw Law Firm, and not towards any of the company’s partners or employees.

    We are not liable for any mistakes made by other consultants, we have referred the client to, nor are we liable for any errors committed by subcontractors, which we agreed with the client have left parts of the assignment.

    All claims towards Winsløw law Firm are statute–barred 12 months after the client knew or should have known the circumstances, which is the basis for the claim. All claims are however at latest statute-barred 3 years after the alleged deficient counseling was provided to the client.

    CONSUMER

    Terms and conditions Consumer - January 2018

    These terms and conditions apply to any legal assistance and services Winsløw provides for consumers.

    A consumer is defined as a person who seeks assistance, mainly for use outside his or her profession.

    In addition to these terms and conditions the Code of Conduct for the Danish Bar and Law Society apply.

    Assignment confirmation

    When we receive a request for assistance, we prepare a written description of the scope of work to the client with information about the guidelines of the calculation of the fee and, if possible, an estimate of the fee and the expected expenses for i.e. court fees.

    To the extent we are not able to provide the client with an actual estimate, the client will be informed of the guidelines for the calculation of the fee.

    If the scope of the assignment significantly changes, we will prepare a revised assignment confirmation.

    We may require the client to accept the assignment confirmation in writing before starting work.

    We may at our discretion require that the client makes an advance payment as a deposit based on the nature of the case or the client's residence or financial situation.

    When we have undertaken an assignment we commit to provide assistance to the client until the assignment is completed. However, the client can at any time choose to change attorney, and we can also choose to withdraw from a case where this can happen in a timely manner in order for the client to find other legal assistance and without causing the client damage in this respect.

    When the assignment has been completed we are not under any obligation on our own initiative to contact the client with information regarding changes in legislation, administrative practice or case law etc., which could change the client’s position compared to what was provided at the completion of the assignment.  This applies even if the relationship as a client in other matters is maintained.

    Conflicts of interest

    We have established internal guidelines in accordance with the Code of Conduct for the Danish Law Society cf. above to avoid situations where there is conflict of interest. If a conflict of interest may arise, we refer the client or clients to another attorney.

    Identity information and anti-money laundering

    The Danish law on anti-money laundering is applicable for attorneys. In connection, hereto we collect identity information on our clients and keep this information in our anti-money laundering records. After a period of 5 years, we delete this information.

    Personal data

    We collect personal data as part of performing our job. Thus we keep information such as name, address, phone numbers, email addresses etc. on clients, counter parties and other individuals who we need to contact in our cases. Basically we do not collect sensitive personal data but only regular personal data. However, we do collect and protect Social Security Numbers in connection with anti-money laundering, filing to public registers and to ensure the identity of Individuals. We keep this information in our case management system and we delete this information when it is no longer relevant, i.e. when any claim regarding the cases in which the information is included undoubtedly are statute-barred.

    Basically we do not keep sensitive personal data in accordance with The EU General Data Protection Regulation but to the extent this would be the case, this information will be deleted separately as soon as we no longer have a specific reason to keep this information. For this specific use, we keep a separate register of sensitive personal data and where they are registered in our systems. If we get in possession of sensitive personal data not relevant to our job, we will delete this information without informing the sender or the individual whom the information concerns.

    Everybody has the right to have their personal data in our possession handed over with the exceptions applicable in accordance with The EU General Data Protection Regulation. However, at the same time we are obliged to uphold client confidentiality, which implies that no one will have information handed over if we risk confirming or denying us providing legal advice in specific areas. However, every single request is handled individually and we reserve the right to sort material. With regard to our clients, we reserve our right to hand over information on personal data to a third party in situations we deem necessary.

    Individuals like suppliers, experts or others whom we by coincidence has some contact with, including individuals whose contact information is stated on documents we have received but not relevant to our case handling and thus are not kept in a separate register, we deem have no right to have personal data handed over in accordance with The EU General Data Protection Regulation. 

    Amounts deposited into the client bank account

    The Danish law on guarantees for deposits in connection with a bank’s bankruptcy means that the same rules apply for the amount of money, the client has deposited into the client bank account as well as for the money, the client himself deposits into the bank.

    If a bank comes into restructuring proceedings or goes bankrupt, the client can lose the money beyond 100,000 EURO, which the client has at the bank. This means that the client potentially - if the bank becomes distressed - could lose an amount beyond 100,000 EURO. If the client has funds both in his own accounts and in the client bank account at the same bank, the client can only be covered a total of 100,000 EURO by the guarantee scheme. We are not liable for the clients’ loss if such a situation should occur, even if the client’s funds are deposited on our client account.

    We have Nykredit Bank as our principal bank connection, and trusted funds in the client’s case are - unless otherwise agreed - deposited into the client bank account at Nykredit Bank.

    Fee

    We are not entitled to charge higher fees for our work, than what is considered reasonable, pursuant to the Danish Code of Civil Procedure article 126, section 2. Any dispute regarding the size of the fee may be referred to the Danish Disciplinary Board for Attorneys, cf. www.advokatsamfundet.dk.

    We generally calculate the fee on the basis of the time spent but also other matters such as the degree of specialist knowledge that was needed to solve the assignment, the involved attorneys' experience, the values involved and the outcome affect the size of the fee.

    Assignments invoiced on the basis of the time spent:

    Attorneys and associates register the time spent on the case. The registration is filed electronically in units of 10 minutes.

    Administrative employees register automated time of certain routine functions, document creation and letters as well as manual registration of long phone conversations, larger copy jobs and the like.

    Law students register jobs connected to documentation jobs and other jobs.

    A supplement for evening and weekend meetings applicable after agreement. 

    The client can at any time be informed of the time spent on a case.

    In connection with the invoicing of a case, the responsible attorney / associate makes a critical review of the debited time to correct any errors and assess the fee’s general fairness.

    To the extent we receive advanced payment or deposit of costs, such payments will be treated as client funds to be deposited in a client’s bank account. Accrued interest will be paid in accordance with the rules of the Danish Law Society.

    Payment

    For larger or long-term assignments the fee will be invoiced in arrears at the end of each month, unless otherwise agreed.

    For smaller or short-term assignments the fee will be invoiced at the completion of the assignment.

    Payment terms are 14 days net. If applicable, VAT will be added. In case of late payment, interest in accordance with the Danish Interest Act shall be paid.

    Expenses

    The client is charged separately for all expenses and disbursements incurred in connection with the assistance. This may, for example be service charges, reasonable travel, catering and shipping costs.

    For larger copy jobs a fee is calculated separately.

    Client’s Insurance

    We ask the client to indicate whether the client has taken out insurance that will cover legal fees and expenses.

    Privacy

    In accordance with the Code of Conduct for the Danish Bar and Law Society all information we receive in connection with an assignment is treated as confidential, unless the circumstances indicate that the information is not confidential.

    Insider Trading

    All employees are covered by legislation prohibiting the disclosure of inside information about listed companies and restrictions on trading in listed securities.

    The client’s use of our advice

    Our advice is to the client only and may not be used for any other purpose without our express prior consent. Unless otherwise agreed, we are only responsible to the client for the advice.

    The client is granted the necessary rights to use the specific written material that we have prepared for the client’s case, while we retain intellectual property rights, including copyrights, to this of us produced material in general.

    Storage of files

    Original documents are normally handed over to the client at the latest after the completion of the assignment. We store our files for at least five years from the date of the last invoice.

    Governing law and jurisdiction

    Any dispute between a client and us must be resolved in accordance with Danish law by the competent Danish court.

    Appointment

    All attorneys in Winsløw Law Firm are appointed by the Danish Ministry of Justice and are members of the Danish Bar and Law Society.

    Liability and insurance

    We are responsible to the client in accordance with Danish law. We have liability insurance for all legal business with a reputable company (Codan Forsikring A/S) and have via the same company placed the required guarantees under the rules established by the Danish Bar and Law Society. Our responsibility in relation to legal assistance is limited to the sum of the amount paid by our insurance company and our own excess. Our responsibility does not include consequential economic loss, including consequential loss, loss of data, loss of profits, goodwill, image, etc. or other indirect losses.

    Our responsibility in connection with each assignment is limited to 10 x the fee for the relevant assignment, however maximum DKK 25 million.

    The client’s claim can only be raised towards Winsløw Law Firm, and not towards any of the company’s partners or employees.

    We are not liable for any mistakes made by other consultants, we have referred the client to, nor are we liable for any errors committed by subcontractors, which we agreed with the client to solve parts of the assignment.

  • Quality control

    QUALITY CONTROL

    At Winsløw we have developed a line of procedures standardizing and assuring the quality in our cases.

    A number of procedures are related to the legislation applicable to attorneys. Among other things it is stated that law firms shall keep our client’s money separate from our company’s money, check conflict of interest in new cases and new clients and prevent money laundering etc. 

    The law is applicable for all law firms. The procedures are to a great extent handled by the business’ it-systems.

    At Winsløw we work in Unik Advosys and on an ongoing basis we make sure our system is updated. Our quality control system is incorporated in Unik Advosys and includes:

    • Registration of cases, clients and counter parties, including review of conflict of interest and money laundering.
    • Registration of all correspondence, including e-mail. Incoming correspondence in paper is scanned and filed electronically, e-mails are attached to the cases and outgoing correspondence is generated in the system.
    • A log book will register all time spent by legal professionals and caseworkers.
    • All cases have a reminder which means a case will always be taken out again.
    • All payments regarding clients are registered on the cases. Every day the client account is settled in accordance with applicable legislation.
    • All data is saved on a daily basis and updated on an external server.
    • Only named users have access to data. All users shall on a regular basis update their password. Data and material is protected by standard programs checking for virus, spyware etc. Normal users are not allowed to install new software. In specific situations we can chose to extend the data protection so only entrusted employees have access to the information.
    • Our physical surroundings are furnished with access control and alarm system.
    • We shred all confidential paper waste. Temporarily we keep electronic archives indefinitely.
    • Physical archives are shred after 5 years.
    • Before we advise a client to take significant, expensive or high-risk steps in a certain case we always consult another attorney in the house for a second opinion.
    • Some cases like debt collection cases and standard acquisition of property are in a flow which means they are dealt with in accordance with a regular procedure.
    • When we register a new case we prepare an individual confirmation of our agreement describing the extent of the case and the expected fee. To the extent the case is solved within the existing framework agreement, the fee will be settled in accordance with the agreement.
    • Should significant changes in a case occur, we will update the individual framework agreement.
    • When the case is ready to be invoiced it will be evaluated. In this connection we make sure the invoicing is in accordance with what has been agreed and does not go against other rules.
    • We have developed different routines to ensure we always follow our internal quality insurance program.
  • Quality control

    SOMETHING ON PERSONAL DATA

    When you sign up for an event with Winsløw, we keep your personal data like name, address, company, title and e-mail address. The information is used in connection with holding the event (confirmation of registration etc.)

    We always treat the information with confidence and refrain from passing the information on to third parties.

    You are always welcome to contact Winsløw to be informed which personal data we have registered and to have your personal data corrected or erased.

    Please see our terms and conditions for more on personal data.